Word Options (Save) - Microsoft Office Word

In this article

bookmark link Offline editing options for the document management server files

bookmark link Preserve fidelity when sharing this document

Save documents

Save files in this format This option sets the default file format that is used when you save documents. If your documents are used in different versions of Microsoft Office Word, as Web pages, or in other programs, you can select the file format that you most frequently use. In this list, select the file format that you want to use.

Save AutoRecover information every Word automatically creates an AutoRecover file at the interval that you specify in the minutes box. The interval must be a positive number from 1 to 120. If your computer stops responding, or you lose power unexpectedly, the AutoRecover file is opened the next time that you start Word. The AutoRecover file may contain unsaved information that would otherwise be lost from your original document.

Important AutoRecover does not replace the Save command. You must still save your document when you finish working on it.

AutoRecover file location Displays the default AutoRecover file location. In the text box, type the path that you want to use as the AutoRecover file location.

Default file location Type the path that you want Word to use as the location the first time that you use the Open, Save, or Save As command when you start Word, or click Browse to locate the folder. If you want to type a path to a network server location for the default file location, enter the path by using the UNC syntax: \\servername\foldername. You must restart Word to apply the new default file location to a network server.

Note This option controls the default behavior the first time that you use the Open, Save, or Save As commands when you start Word. Whenever you save a document, you can override these settings by selecting a different location or format in the Open, Save or Save As dialog box.

Offline editing options for the document management server files

Save checked-out files to: This option specifies the location where you want to save checked-out documents.

The server drafts location on this computer Click this to save checked-out files to the folder that is specified in the Server drafts location box to save checked-out files.
The web server Click this to save checked-out files to the Web server.

Server drafts location Displays the default server drafts location. In the text box, type the path that you want to use as the server drafts location, or click Browse to locate the server drafts location.

Preserve fidelity when sharing this document

Preserve fidelity when sharing this document Select the name of a document that is already open, or click All New Documents to make the fidelity settings apply to all documents that you will create.

Embed fonts in the file Select this option to save the fonts that are used in the document with the file, if the fonts are allowed to be embedded. When this option is on, other readers can see and can use the fonts in your document, even if they do not have the fonts installed on their computer. Turning on this option increases file size. For more information about embedding fonts, see Embedding TrueType on the Microsoft.com Web site.

Embed only the characters used in the document (best for reducing file size) Select this option to embed only the fonts that you actually use in a document. If you use 32 or fewer characters of a font, Word embeds only those characters. This option is most useful for documents that other users plan to view or print only, because the unembedded font characters and styles aren't available for editing. This option is available only when you select the Embed fonts in the file option.
Do not embed common system fonts Select to embed fonts only if they are not commonly installed on computers running Microsoft Windows and Microsoft Office system software. This option is available only when you select the Embed fonts in the file option.