Save As

Click options in the Save As dialog box to save a file to a file name, format, and location that you specify. If you are saving a file that has not been saved before, the Save As dialog box appears automatically when you click Save.

Microsoft Office WordThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• Page title When you save a file as a Web page (Web Page), Page title displays the title of the Web page.
• Change title When you save a file as a Web page (Web Page), click Change title to display the Set Page Title dialog box, where you can create or change the title of the Web page.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file.
• Cancel To go back to the file without saving it, click Cancel.
• Transform If the file that you are saving has an Extensible Stylesheet Language Transformation (.xsl or .xslt file, also known as a transform) associated with it, the path to the transform is displayed here.
• Apply transform If you are saving the file in the Microsoft Office Word 2003 XML Document format, you can apply a transform that determines which data in the XML file to save. The saved file contains only the results of the transformation.
• Save data only If you attached a custom schema to apply custom XML tags, and you want to discard Word formatting and save only the custom data, select this check box. To save Word-specific tags, properties, and formatting and layout information, clear this check box.
• Transform To select an .xsl or .xslt file to apply to your XML file, click Transform. The Transform button is available when you select the Apply transform check box.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

• Open file after publishing If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.
• Optimize for Select the option most appropriate for publishing your file as PDF or XPS:
  • Standard (publishing online and printing) If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.
  • Minimum size (publishing online) If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.
• Options Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

Microsoft Office PowerPointThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want. For more information about file formats, see File formats that are supported in PowerPoint.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file.
• Cancel To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

• Open file after publishing If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.
• Optimize for Select the option that is most appropriate for publishing your file as PDF or XPS:
  • Standard (publishing online and printing) If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.
  • Minimum size (publishing online) If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.
• Options Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

Microsoft Office ProjectThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file.
• Cancel To go back to the file without saving it, click Cancel.

Microsoft Office ExcelThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file.
• Cancel To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

• Open file after publishing If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.
• Optimize for Select the option that is most appropriate for publishing your file as PDF or XPS:
  • Standard (publishing online and printing) If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.
  • Minimum size (publishing online) If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.
• Options Click Options to display the Options dialog box for features related to saving as PDF or XPS.

Microsoft Office OutlookThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file.
• Cancel To go back to the file without saving it, click Cancel.

Microsoft Office AccessSave object as The following are the buttons and other options in the Save As dialog box when you save a database object:

• Save 'object name' To Type the name of the new object, where 'object name' is the currently selected object.
• As Either leave the type of object the same as the original object, or select the type of object to which you want to convert the new object. Not all objects can be converted to different types of objects.
• OK To save the object, click OK.
• Cancel To go back to the object without saving it, click Cancel.

Save database as The following are the buttons and other options in the Save As dialog box when you save a database:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file. To save the file with a backup file, click the arrow next to Save, and then click Save with Backup.
• Cancel To go back to the file without saving it, click Cancel.

Microsoft Office PublisherThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file. To save the file with a backup file, click the arrow next to Save, and then click Save with Backup.
• Cancel To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

• Open file after publishing If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.
• Optimize for Select the option that is most appropriate for publishing your file as PDF or XPS:
  • Standard (publishing online and printing) If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.
  • Minimum size (publishing online) If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.
• Options Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

Microsoft Office VisioThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file. To save the file as read-only, click the arrow next to Save, and then click Read only.
• Cancel To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

• Open file after publishing If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.
• Optimize for Select the option that is most appropriate for publishing your file as PDF or XPS:
  • Standard (publishing online and printing) If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.
  • Minimum size (publishing online) If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.
• Options Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

Microsoft Office OneNoteThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• Page Range Click an option to select the portion of the notebook that you want to save to a separate file. Available options are:
  • Selected Page(s) Saves the pages that you selected in the notebook. The saved pages are placed on a separate tab in the notebook.
  • Current Section Saves the pages on the tab that is currently displayed. The saved section is represented by a separate tab.
  • Current Notebook Saves the entire notebook. This option is available only when you are saving as Portable Document Format (.pdf), XML Paper Specification (.xps), or OneNote archive (.onea).

    Note You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file.
• Cancel To go back to the file without saving it, click Cancel.

When you are saving a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

• Open file after publishing If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.
• Optimize for Select the option that is most appropriate for publishing your file as PDF or XPS:
  • Standard (publishing online and printing) If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.
  • Minimum size (publishing online) If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.
• Options Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

Microsoft Office SharePoint DesignerThe following are the buttons and other options in the Save As dialog box:

• Save in In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.
• Previous folder As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.
• Up one level Click this button to look in the folder that is up one level in the current folder structure.
• Delete Click this button to delete the selected file or folder.
• Create new folder Click this button to create a new folder within the current folder.
• Views Click the arrow next to this button to display file and folder view options.
• File name Type or select a file name for the file that you are saving.
• Save as type In the list, click the file format in which you want to save the file. Most Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.
• Page title This option displays the title of the Web page.
• Change title Click Change title to display the Set Page Title dialog box, where you can create or change the title of the Web page.
• My Places Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

  Note Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

  My Places bar

• Tools Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.
• Save After you determine the location, file name, and format of the file that you are saving, click Save to save the file.
• Cancel To go back to the file without saving it, click Cancel.