Save a file

When you save a file, you can save it to a folder on your hard disk drive, a network location, disk, CD, the desktop, or another storage location. You need to identify the target location in the Save in list. Otherwise, the saving process is the same, no matter what location you choose.What do you want to do?

Save a file

Save a copy of a file

Save a file to another format

Save AutoRecover information automatically

Save a file

Do the following in these Microsoft Office system programs:

Word, Excel, or PowerPoint

• Click the Microsoft Office Button , and then click Save.

  Keyboard shortcut To save the file, press CTRL+S.

InfoPath, OneNote, Project, Publisher, or Visio

• On the File menu, click Save.

  Keyboard shortcut To save the file, press CTRL+S.

Note If you are saving the file for the first time, you are asked to give it a name.

Save a copy of a file

1. Do the following in these Microsoft Office system programs:

   Word, Excel, or PowerPoint

   • Click the Microsoft Office Button , and then click Save As.

   InfoPath, OneNote, Project, Publisher, or Visio

   • On the File menu, click Save As.
2. In the Save in list, click the folder or drive to which you want to save.

   Tip To save the copy in a different folder, click a different drive in the Save in list or a different folder in the folder list. To save the copy in a new folder, click Create New Folder .

3. In the File name box, enter a new name for the file.
4. Click Save.

Save a file to another format

1. Do the following in these Microsoft Office system programs:

   Word, Excel, or PowerPoint

   • Click the Microsoft Office Button , and then click Save As.

   InfoPath, OneNote, Project, Publisher, or Visio

   • On the File menu, click Save As.
2. In the File name box, enter a new name for the file.
3. In the Save as type list, click the file format that you want to save the file in.
4. Click Save.

Save AutoRecover information automatically

AutoRecover is not a replacement for regularly saving your files. If you choose not to save the recovery file after you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces the original file (unless you specify a new file name). The more frequently your files are saved, the more information is recovered if there is a power failure or other problem while a file is open.

Do the following in these Microsoft Office system programs:

Excel, PowerPoint, or Word

1. Click the Microsoft Office Button , and then click Program Name Options.
2. Click Save.
3. Select the Save AutoRecover information every check box.
4. In the minutes box, type or select a number to determine how often you want to save files.

Publisher

1. On the Tools menu, click Options, and then click the Advanced tab.
2. Select the Save AutoRecover info every check box.
3. In the minutes box, type or select a number to determine how often you want to save files.

Visio

1. On the Tools menu, click Options, and then click the Save/Open tab.
2. Select the Save AutoRecover info every check box.
3. In the minutes box, type or select a number to determine how often you want to save files.

Project

1. On the Tools menu, click Options, and then click the Advanced tab.
2. Select the Save every check box.
3. In the minutes box, type or select a number to determine how often you want to save files.

InfoPath

1. On the Tools menu, click Options, and then click the Advanced tab.
2. Select the When filling out forms, save AutoRecover information every check box.
3. In the minutes box, type or select a number to determine how often you want to save files.

See also:

• Introduction to new file name extensions and Office XML Formats