You can save files to a library on a Microsoft Windows SharePoint Services site, as well as to other Web locations, where you can collaborate on the files with other people.In this article

Overview

A SharePoint site or document management server can provide a central location for people to manage and track files. For example, you can use a SharePoint library to manage versions of files, store additional information about files, and receive updates when the files change. Some document management servers also provide workflow features to help manage business processes, such as review and approval.

Some Microsoft Office system programs, such as PowerPoint, Word, and Excel, provide an option to make it easier to find your available Web locations. In other Microsoft Office programs, saving to a library is similar to saving to any network or Web location.

To save a file to a Web site or document management server, you must have permission to contribute to the Web site or server. Other people in your group also need permission to read or contribute. For example, to save a file to a document library on a SharePoint site, you need to have permission to contribute to the library.

When you save a file, you may be prompted to provide additional information or perform other actions, depending on how your site or server is set up. For example, you may need to enter information about the file, such as your department name or the content type of the file. For more information, see the administrator or owner of your site.

If a file is checked out to you, which means that only you can make changes to it during check-out, you must check the file back in before other people can see your changes. If your library tracks major and minor versions, you are prompted when you check in the file to specify whether you are checking in a major version or a minor version. A major version usually has changed significantly since the previous major version; whereas a minor version usually has changed only slightly since the previous version. For example, a major version may include a large portion of new content, whereas a minor version may include only corrections to spelling errors.

Depending on how your library is set up, you may have additional steps to take before you make your files visible to others. For example, you may need to specify information about the file, or your file may need to be approved before it is visible to everyone in your group.

In addition to saving a file directly to a SharePoint library or another Web location, you can also save the file to your hard disk and then save or upload it later to a library or another Web location.

Save a file to a SharePoint library or another Web location

The following procedure is for saving your file to a SharePoint library or another location for the first time. After you save a file for the first time, you can click Save as you do for any file.

Your organization may have customized its site or server, so that you may need to follow additional or slightly different steps. If you have questions, see your site administrator or site owner.

  1. Do the following in these Microsoft Office system programs:

    Word, Excel, or PowerPoint

    • Click the Microsoft Office Button button image, click the arrow next to Publish, and then click Document Management Server.

    Project, Publisher, SharePoint Designer, Visio, or Outlook

    1. Do one of the following:
      • To save a file for the first time, on the File menu, click Save.
      • If you already saved the file to a different location, on the File menu, click Save As.
    2. Under Save in, click My Network Places.
  2. Do one of the following:
    • If you see the name of the server or site that you want to save the file to, click it, and then click Open.

      If you visited the SharePoint site before, its name appears in the list.

      Note If you don't see your server in My Network Places, type the URL of the server into the File name box.

      Tip You can also double-click the name.

  3. Click the name of the library or other location that you want to save the file to, such as Shared Documents, and then click Open.

    Tip You can also double-click the name of the library or other location.

  4. In the File name box, type a name for the file.
  5. Click Save.

Notes:

Tip Depending on how your site or server is set up, you may be able to use the Document Management task pane to view more information about the file and the site in the following Microsoft Office system programs: Word, Excel, PowerPoint, and Visio. For example, you can view other files that are stored in the same SharePoint library after you save your file. In the following Microsoft Office system programs: Word, Excel, and PowerPoint, click the Microsoft Office Button button image, click Server, and then click Document Management Information. In Microsoft Office Visio, click Tools, and then click Document Management.

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