Prompt to open a file as read-only

If you don't want content reviewers to accidentally modify a file, you can have a prompt display that when the file opens it recommends, but does not require, that the reviewers open a file as read-only. A read-only file can be read or copied. If changes to a read-only file are made, the changes can only be saved by giving the file a new name.

1. Click the Microsoft Office Button , and then click Save As.
2. Click Tools, and then click General Options.
3. Select the Read-only recommended check box.
4. Click OK.
5. Click Save.
6. If prompted, click Yes to update the existing file with the new read-only setting.