Enable support for other file formats, such as PDF and XPS
There are many situations where it is useful to save your file in a fixed-layout format that is easy to share and print and hard to modify. Examples of these situations include resumes, legal documents, newsletters, and any other file that is intended to be primarily read and printed. The Microsoft Office system offers a free add-in to save or export this type of file, but you must first install the add-in before you can use it. Other third-party products may also be available to export a Microsoft Office file into a fixed-layout document.What do you want to do?
Learn about PDF and XPS file formats
Install and use the Publish as PDF or XPS add-in from Microsoft
Install a third-party solution
Learn about PDF and XPS file formats
By using an add-in, you can save or export a file from your Microsoft Office program into the following formats:
- Portable Document Format (PDF) PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.
- XML Paper Specification (XPS) XPS is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.
Install and use the Publish as PDF or XPS add-in from Microsoft
To save or export a file to PDF or XPS, you must first install the Publish as PDF or XPS add-in for the Microsoft Office system.
- Go to the Microsoft Save as PDF or XPS Add-in for Microsoft Office programs and follow the instructions on that page.
- After you install the Publish as PDF or XPS add-in, you can export your file to PDF or XPS. Find links to more information about how to do this in the
See Alsosection.
Install a third-party solution
There may be other solutions available to save or export data from your Microsoft Office program into another format.
- Visit Microsoft Office Marketplace and browse or search for an add-in.
- After you obtain the add-in, follow the vendor's instructions on installing and using the add-in.
Note The third-party products discussed in this article are manufactured by vendors independent of Microsoft; Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products.
