Print - PowerPoint - Microsoft Office

Microsoft Office Word

The following are the buttons and other options in the Print dialog box:

Name In the list, click a printer you have installed and want to use.
Status For the selected printer, tells the status of the printer, such as idle, busy, or the number of files before your print job.
Type For the selected printer, tells the type of printer you selected, such as laser.
Where For the selected printer, tells the location of the printer or which port the printer is connected to.
Comment For the selected printer, tells any additional information you might need to know about the printer.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
Find Printer Click this button to find a printer that you have access to.
Print to file Select this check box to create a file from the document instead of routing it directly to a printer. The file is saved with print formatting, such as font selection and color specification in a .prn file that can be printed to another printer.
Number of copies In this list, click the number of copies that you want printed.
Collate Select this check box if you want your print job to be kept in the order that you created in your document when printed. This check box is available if you are printing multiple copies.
Pages per sheet In this list, click the number of pages that will appear on one printed page.
Scale to paper size In this list, click the paper size that you want your document to print on.
All Click this option if you want to print all pages in your file.
Current page Click this option if you only want to print the page that your cursor is currently on.
Pages Click this option and add the page numbers or page ranges in the box.
Print what In this list, click the elements that you want printed.
Print In this list, click if you want to print all pages, odd pages, or even pages.
Options Click this button to go to more printing options in the Display category in the Word Options dialog box.
OK Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.

Microsoft Office Excel

The following are the buttons and other options in the Print dialog box:

Name In the list, click a printer that you have installed and want to use.
Status For the selected printer, tells the status of the printer, such as idle, busy, or the number of files before your print job.
Type For the selected printer, tells the type of printer that you selected, such as laser.
Where For the selected printer, tells the location of the printer or which port that the printer is connected to.
Comment For the selected printer, tells any additional information that you might need to know about the printer.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
Find Printer Click this button to find a printer that you have access to.
Print to file Select this check box to create a file from the document instead of routing it directly to a printer. The file is saved with print formatting, such as font selection and color specification, in a .prn file that can be printed to another printer.
Number of copies In this list, click the number of copies that you want printed.
Collate Select this check box if you want your print job to be kept in the order that you created in your document when printed. This check box is available if you are printing multiple copies.
Selection Click this option to print only what you have selected.
Active sheet(s) Click this option to print only the active worksheets.
Entire workbook Click this option to print the entire workbook, including all the worksheets in the workbook.
Table Click this option to print only the table in the worksheet.
Ignore print areas Select this check box to ignore any print areas that you might have specified.
All Click this option if you want to print all pages in your file.
Pages Click this option and add the page numbers or page ranges in the box.
Preview Click this button to preview your worksheet before printing it and select other printing options, such as page setup.
OK Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.

Microsoft Office InfoPath

The following are the buttons and other options in the Print dialog box:

Name In the list, click a printer that you have installed and want to use.
Status For the selected printer, tells the status of the printer, such as idle, busy, or the number of files before your print job.
Type For the selected printer, tells the type of printer that you selected, such as laser.
Where For the selected printer, tells the location of the printer or which port the printer is connected to.
Comment For the selected printer, tells any additional information that you might need to know about the printer.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
Find Printer Click this button to find a printer that you have access to.
Number of copies In this list, click the number of copies that you want printed.
Collate Select this check box if you want your print job to be kept in the order that you created in your document when printed. This check box is available if you are printing multiple copies.
All Click this option if you want to print all pages in your file.
Page(s) Click this option and add the page numbers or page ranges in the box.
Preview Click this button to preview your worksheet before printing it and select other printing options, such as page setup.
OK Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.

Microsoft Office PowerPoint

The following are the buttons and other options in the Print dialog box:

Name In the list, click a printer that you have installed and want to use.
Status For the selected printer, tells the status of the printer, such as idle, busy, or the number of files before your print job.
Type For the selected printer, tells the type of printer that you selected, such as laser.
Where For the selected printer, tells the location of the printer or which port the printer is connected to.
Comment For the selected printer, tells any additional information that you might need to know about the printer.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
Find Printer Click this button to find a printer that you have access to.
Number of copies In this list, click the number of copies that you want printed.
Collate Select this check box if you want your print job to be kept in the order that you created in your document when printed. This check box is available if you are printing multiple copies.
Slides In this list, click the number of slides that will appear on one printed page.
Order Click either Horizontal or Vertical to organize your slides on the printer page.
Scale to fit paper Select this check box to print your slides on the paper selected for your printer.
Frame slides Select this check box to print a thin border around your slides.
Print comments and ink markup Select this check box to print comments and ink markup.
Print hidden slides Select this check box to include any slides that you have hidden in the print job.
High quality Select this check box is you want to print shadows on your text or images.
Color/grayscale In this list, click if you want to print in grayscale, color, or pure black and white.
Print what In this list, click the elements that you want printed.
All Click this option if you want to print all pages in your file.
Custom Show Click this option to print only a specific custom show - a grouping of slides from within the main show.
Slides Click this option and add the page numbers or page ranges in the box.
Current slide Click this option to print only the slide that is currently selected.
Selection Click this option to print only the slides that you selected.
All Click this option if you want to print all pages in your file.
Preview Click this button to preview your slides before printing them and select other printing options, such as page setup.
OK Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.

Microsoft Office Outlook

The following are the buttons and other options in the Print dialog box:

Name In the list, click a printer that you have installed and want to use.
Status For the selected printer, tells the status of the printer, such as idle, busy, or the number of files before your print job.
Type For the selected printer, tells the type of printer that you selected, such as laser.
Where For the selected printer, tells the location of the printer or which port the printer is connected to.
Comment For the selected printer, tells any additional information that you might need to know about the printer.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
Print to file Select this check box to create a file from the document instead of routing it directly to a printer. The file is saved with print formatting, such as font selection and color specification in a .prn file that can be printed to another printer.
Number of pages In this list, click the number of pages that you want printed.
Number of copies In this list, click the number of copies that you want printed.
Collate Select this check box if you want your print job to be kept in the order that you created in your document when printed. This check box is available if you are printing multiple copies.
Print attached files. Attachments will print to the default printer only. Select this check box to print files that are attached to your Outlook items.
Table Style In the Print style list, click the style that you want your Outlook item printed in.
Memo Style In the Print style list, click the style that you want your Outlook item printed in.
Page Setup Click this button to set other printer and paper options.
Define Styles Click this option to define the styles used when printing your Outlook items.
OK Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.

Microsoft Office Visio

The following are the buttons and other options in the Print dialog box:

Name In the list, click a printer that you have installed and want to use.
Status For the selected printer, tells the status of the printer, such as idle, busy, or the number of files before your print job.
Type For the selected printer, tells the type of printer that you selected, such as laser.
Where For the selected printer, tells the location of the printer or which port the printer is connected to.
Comment For the selected printer, tells any additional information that you might need to know about the printer.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
No Background Select this check box to not print a background that you might have on your Visio pages.
Color as black Select this check box to print color in black and white.
Print to file Select this check box to create a file from the document instead of routing it directly to a printer. The file is saved with print formatting, such as font selection and color specification in a .prn file that can be printed to another printer.
Number of copies In this list, click the number of copies that you want printed.
All Click this option if you want to print all pages in your file.
Current page Click this option to print only the current page.
Pages Click this option and add the page numbers or page ranges in the box.
Selection Click this option to print only the shapes that are currently selected.
Current view Click this option to print only the current view.
Size to fit on one sheet Select this check box when you want your file to print on one page.
OK Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.

Microsoft Office Publisher

The following are the buttons and other options in the Print dialog box:

Publication and Paper Settings tab

Printer Name In the list, click a printer that you have installed and want to use.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
Print to file Select this check box to create a file from the document instead of routing it directly to a printer. The file is saved with print formatting, such as font selection and color specification in a .prn file that can be printed to another printer.
Printing options Click the option for how to print your file.
Show paper after printing Under Preview, click this option to see a thumbnail view of your file.
Show how to insert paper Under Preview, click this option to see how to insert paper to use two-sided printing.
Number of copies Under Copies, In this list, click the number of copies that you want printed.
Collate Under Copies, select this check box if you want your print job to be kept in the order that you created in your document when printed. This check box is available if you are printing multiple copies.
2-sided printing options Click this option for how you want to print your two-sided printout.
All pages Under Page range, click this option if you want to print all pages in your file.
Current page Under Page range, click this option to print only the shapes that are currently selected.
Pages Under Page range, click this option and add the page numbers or page ranges in the box.
Size Under Paper, click the paper size you want to use.
Source Under Paper, click the source of the paper you want to use.
Orientation Click the option for how you want to print your file.
Print Preview Click this button to see a preview of your file.
Print Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.

Printer Details

Printer Name In the list, click a printer that you have installed and want to see details. The details appear under Status, Type, Where, Comment, Features, and Printable region.
Properties Click this button when you want to change the properties, such as paper type, for the printer that you are using.
Find Printer Click this button to find a printer that you have access to.
Advanced Printer Setup Click this button when you want to change the settings for separations, page setup, graphics, fonts, and set up two-sided printouts.
Print Preview Click this button to see a preview of your file.
Print Click this button to send your document to the printer.
Cancel Click this button to go back to your document without printing it.