PowerPoint Options (Advanced)

Many less commonly used Microsoft Office PowerPoint options are located in the Advanced pane in the PowerPoint Options dialog box.

Editing options

When selecting, automatically select entire word Select this check box to select the entire word when you click a word, or clear this check box to select an individual letter in a word when you click a word.

Allow text to be dragged and dropped Select this check box to move or copy text within a presentation or from Office PowerPoint to another Microsoft Office program by dragging the text, or clear this check box to prevent dragging text to move or copy it.

Automatically switch keyboard to match language of surrounding text Select this check box when you are working with text in different languages. Office PowerPoint automatically detects the language in which the insertion point is placed, and switches to the correct keyboard language.

Maximum number of undos On the Quick Access Toolbar, the Undo command allows you to undo one or more of the recent changes that you made to your presentation. In this box, enter the number of times that you can click Undo to undo your changes at any particular time.

The Undo command on the Quick Access Toolbar

Cut, copy, and paste

Use smart cut and paste Select this check box if you want PowerPoint to adjust the spacing of words and objects that you paste into your presentation. Smart cut and paste ensures that pasted content does not run up against other words or objects that appear before or after the content that you paste. Clear this check box if you do not want PowerPoint to automatically adjust the spacing of words or objects.

Show Paste Options buttons Select this check box to show the Paste Options buttons, or clear this check box to hide the Paste Options buttons. The Paste Options buttons appear alongside text that you paste. By using these buttons, you can quickly choose between keeping the source formatting or pasting text only.

Note When you clear the Show Paste Options buttons check box, you turn off this feature in all Office programs in which it is an option.

Display

Show this number of recent documents Enter the number of recently opened or edited presentations that you want to appear in the Recent Documents list. To view the Recent Documents list, click the Microsoft Office Button , and the list appears to the right of the menu options.

Show all windows in the Taskbar Select this check box if you want PowerPoint to display all windows (identified by individual file names) on the Microsoft Windows taskbar, enabling you to move among presentations quickly and easily, or clear this check box to show only the active presentation window.

Show shortcut keys in ScreenTips Select this check box to show the keyboard shortcuts in all ScreenTips, or clear this check box to hide the keyboard shortcuts in all ScreenTips.

Show vertical ruler Select this check box to show the vertical ruler, or clear this check box to hide the vertical ruler. The vertical ruler is a bar that appears alongside your PowerPoint presentation and that you can use to measure and align objects .

Note If you select the Show vertical ruler check box, and on the View tab, in the Show/Hide group, you select the Ruler check box, the vertical and horizontal rulers appear. If you clear the Show vertical ruler check box, and then on the View tab, in the Show/Hide group, you select the Ruler check box, only the horizontal ruler appears.

Open all documents using this view Select an option from the list to specify that all presentations open in a specific view each time that you start PowerPoint.

Slide Show

Show menu on right mouse click Select this check box to show a shortcut menu when you right-click a slide in Slide Show view, or clear this check box to prevent the shortcut menu from showing.

Show popup toolbar Select this check box to show a toolbar at the bottom of a full screen presentation that allows you to navigate between slides and apply annotations to your presentation, or clear this check box to hide the toolbar.

Prompt to keep ink annotations when exiting Select this check box to be prompted to save your changes when you write on slides during a presentation, or clear this check box to exit without being prompted to save your ink annotations.

End with black slide Select this check box to insert a black slide at the end of your presentation, or clear this check box to end your presentation without a black slide. If you clear this check box, the last thing your audience sees is the last slide in your presentation, rather than a black slide.

Print

Print in background Select this check box to work in PowerPoint while you print your presentation (printing can slow the response time in PowerPoint), or clear this check box to turn off background printing when you want rapid response time while you work in PowerPoint.

Print TrueType fonts as graphics Select this check box to turn your fonts into vector graphics so that your fonts will be printed clearly and at any size (or scale), or clear this check box if the print quality or scalability is not important to you.

Print inserted objects at printer resolution Select this check box when you want quality printouts of inserted objects, such as pie charts or tables, or clear this check box to ignore distorted or vertically stretched objects when printing.

High qualitySelect this check box when you want to see improvements in your print jobs such as increased resolution, blended transparent graphics, or printed soft shadows. By selecting this option, you get the best possible output, but printing may take longer.

Align transparent graphics at printer resolutionSelect this check box to ensure that your transparent content lines up properly with all other content. By selecting this option, PowerPoint uses the printer's resolution to print, which can slow down performance if the printer has a very high resolution.

When printing this document

When printing this document In this list, select the presentation that you want to apply settings to, and then click one of the following:

• Use the most recently used print settings To print the presentation according to the options that you used previously in the Print dialog box, click this button.

• Use the following print settings To choose new print settings for the presentation, click this button, and then do the following:

  • Print what In this list, select what you want to print.
  • Color/grayscale In this list, select the setting that you want. For information about printing in color, grayscale, or black and white, see Print your slides.
  • Print hidden slides Select this check box to print slides that you have previously hidden, or clear this check box to print only slides that are not hidden. For information about why you would want to hide a slide and how to hide a slide, see Hide or show a slide.
  • Scale to fit paper Select this check box to scale the contents of a slide, handout, or notes page to fit the paper size that you are printing on, or clear this check box to print the default font and object sizes on the default paper size.
  • Frame slides Select this check box to add a border-like frame around each slide, or clear this check box if you do not want a frame around each slide.

Save

Link sounds with file size greater than X KB Enter the size at which sound files will be linked, rather than embedded in your presentation.

Note You can embed only WAV files in a presentation. All other sound formats will be linked, regardless of their file size.

General

Provide feedback with sound Select this check box to make a sound when an error appears, or clear this check box if you do not want to hear a sound when an error appears.

Note To use this feature, your computer must have a sound card, microphone, and speakers.

Show add-in user interface errors If you are a developer, select this check box to show errors in your user interface customization code, or clear this check box to hide the errors.

Web Options Click this button to set criteria for browsers, file types, pictures, encoding, and fonts for a Web-based presentation.

Service Options Click this button to open a dialog box that gives you options for managing documents that are part of a workspace or SharePoint site.