When you move a file, you actually copy it to a new location and delete it from the original location. The new copy may be placed on the original disk or network location or on a separate one. In either case, the moving process is the same.

If the Microsoft Office file that you want to move is an HTML page, you need to move the HTML file plus its accompanying folder, which contains supporting files, such as images. This requirement does not apply if the Web page is in the single-file Web page format (mhtml). This format stores everything in one file.

You cannot move a file while someone has it open in any program. The file must be closed, and if it is a shared file, it must be checked in.

  1. Do the following in these Microsoft Office system programs:

    Word, Excel, PowerPoint, or Access

    • Click the Microsoft Office Button button image, and then click Open.

      Keyboard shortcut To display the Open dialog box, press CTRL+O.

    InfoPath, OneNote, Outlook, Project, Publisher, SharePoint Designer, or Visio

    • On the File menu, click Open.

      Keyboard shortcut To display the Open dialog box, press CTRL+O.

  2. In the Look in list, click the folder, disk, or network location that contains the file that you want to move.
  3. In the folder list, click the folder that contains the file that you want to move, and then click Open.

    Note By default, the files that you see in the Open dialog box are only those files that are created by the program that you are using. For example, if you are using Microsoft Office Excel, you do not see files that are created by using Microsoft Office Word unless you click All Files in the Files of type box.

  4. Right-click the file, and then click Cut on the shortcut menu .

    Note You can also select more than one file to be deleted at the same time.

    How do you select more than one file?

    Do one of the following:
    • To select nonadjacent files in the Open dialog box, click one file, hold down CTRL, and then click each additional file.
    • To select adjacent files in the Open dialog box, click the first file in the sequence, hold down SHIFT, and then click the last file.

      Tip If you select a file that you don't want, hold down CTRL, and then click the file again.

  5. In the Look in list, click the drive or folder that you want to move the file to.
  6. In the folder list, click the folder that you want to move the file to, and then click Open.
  7. Right-click anywhere in the folder list (make sure your pointer is not resting over a file in the list), and then click Paste on the shortcut menu.

Note For more information about moving files and folders, see the Microsoft Windows Help and Support Center, which you can access by clicking Help and Support on the Start menu.

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