You can run your Microsoft Office PowerPoint presentation from one monitor (at a podium, for example) while your audience views it on a second monitor.In this article

By using two monitors, you can run other programs that your audience will not see, and you can access Presenter view. Presenter view offers the following tools to make it easier for you to present information:

Note Although your computer may be able to support more than two monitors, PowerPoint supports the use of up to two monitors for a presentation.

running presentation with presenter view

In Presenter view, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. The following illustration shows the various tools that are available to you from Presenter view.

presenter view screen and options

1 Thumbnails of slides that you can click to skip a slide or to return to a slide that you already presented.

2 The slide that you are currently showing to the audience.

3 The End Show button, which you can click at any time to end your presentation.

4 The Black-out button, which you can click to temporarily darken the audience screen and then click again to show the current slide.

5Up Next, which indicates the slide that your audience will see next.

6 Buttons that you can click to move forward or backward through your presentation.

7 The slide number (for example, Slide 7 of 12).

8 The elapsed time, in hours and minutes, since the start of your presentation.

9 The speaker's notes, which you can use as a script for your presentation.

To use Presenter view, do the following:

Notes:

  1. On the Slide Show tab, in the Monitors group, click Show Presenter View.
  2. In the Display Properties dialog box, on the Settings tab, click the monitor icon for the presenter's monitor, and then select the Use this device as the primary monitor check box.

    If the Use this device as the primary monitor check box is selected and unavailable, the monitor is already designated as the primary monitor. You can select only one primary monitor at a time. If you click a different monitor icon, the Use this device as the primary monitor check box is cleared and made available again.

    Tip You can show Presenter view on and run the presentation from only one monitor - typically, monitor 1.

  3. Click the monitor icon for the audience's monitor, and then select the Extend my Windows Desktop onto this monitor check box.

After you set up your monitors, open the presentation that you want to deliver, and then do the following:

  1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
  2. In the Set Up Show dialog box, choose the options that you want, and then click OK.
  3. To begin delivering your presentation, on the View tab, in the Presentation Views group, click Slide Show.

See also: