You can create notes pages as notes to yourself while you give your presentation, or you can give them to your audience.In this article

Use the notes pane in Normal view to write notes about your slides.

notes pane in normal view

callout 1 Notes pane in Normal view

You can type and format your notes as you work in Normal view, but to see how your notes pages will be printed and to see the full effect of any text formatting, such as font colors, switch to Notes Page view. You can also check and change the headers and footers of your notes in Notes Page view.

Each notes page shows an image of a slide, along with the notes that go with that slide. In Notes Page view, you can embellish your notes with charts, pictures, tables, or other illustrations.

notes pages

callout 1 Notes pages include your notes and each slide in the presentation.

callout 2 Each slide is printed on its own notes page.

callout 3 Your notes accompany the slide.

callout 4 Data such as charts or pictures can be added to your notes pages.

A picture or object that you add in Notes Page view will appear on your printed notes page, but not on your screen in Normal view. If you save your presentation as a Web page, the picture or object does not appear when you display your presentation in the Web browser, although your notes do.

The changes, additions, and deletions that you make on a notes page apply only to that notes page and to the note text in Normal view.

If you want to enlarge, reposition, or format the slide image area or notes area, go to Notes Page view and make the changes.

You can't draw or place pictures in the notes pane in Normal view. Switch to Notes Page view and draw or add the picture there.

To apply content or formatting to all notes pages in a presentation, change the Notes Master . For example, to put a company logo or other piece of art on all of your notes pages, add the art to the Notes Master. Or, if you want to change the font style that is used for all notes, change the style on the Notes Master. You can change the look and position of the slide area, notes area, headers, footers, page numbers, and date.

If you save your presentation as a Web page, your notes are automatically displayed unless you choose to hide them. The slide titles become a table of contents in the presentation, and your slide notes appear beneath each slide. Your notes can fill the role of the speaker, giving your audience the background and details that a speaker would provide during a live presentation.

If you don't want your notes to be displayed on the Web page, you can turn them off before you save the file as a Web page. For more information about displaying notes pages on a Web page, see .

  1. Open the presentation for which you want to print notes.
  2. Click the Microsoft Office Button button image, click the arrow next to Print, and then click Print Preview.
  3. In the Page Setup group, click the arrow under the Print What box, and then click Notes Pages.
  4. To specify the page orientation, click the arrow under Orientation, and then click Portrait or Landscape.
  5. Click Print.
  6. To set headers and footers, click Options, and then click Header and Footer.

    Note If you want to print your notes in color, select a color printer. Click the Microsoft Office Button button image, click the arrow next to Print, and then click Print Preview. Under Print, click Options, point to Color/Grayscale, and then click Color.

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