IF

Returns one value if a condition you specify evaluates to TRUE and another value if it evaluates to FALSE.

Use IF to conduct conditional tests on values and formulas.

Syntax

IF(logical_test,value_if_true,value_if_false)

Logical_test is any value or expression that can be evaluated to TRUE or FALSE. For example, A10=100 is a logical expression; if the value in cell A10 is equal to 100, the expression evaluates to TRUE. Otherwise, the expression evaluates to FALSE. This argument can use any comparison calculation operator.

Value_if_true is the value that is returned if logical_test is TRUE. For example, if this argument is the text string "Within budget" and the logical_test argument evaluates to TRUE, then the IF function displays the text "Within budget". If logical_test is TRUE and value_if_true is blank, this argument returns 0 (zero). To display the word TRUE, use the logical value TRUE for this argument. Value_if_true can be another formula.

Value_if_false is the value that is returned if logical_test is FALSE. For example, if this argument is the text string "Over budget" and the logical_test argument evaluates to FALSE, then the IF function displays the text "Over budget". If logical_test is FALSE and value_if_false is omitted, (that is, after value_if_true, there is no comma), then the logical value FALSE is returned. If logical_test is FALSE and value_if_false is blank (that is, after value_if_true, there is a comma followed by the closing parenthesis), then the value 0 (zero) is returned. Value_if_false can be another formula.

Remarks

• Up to 64 IF functions can be nested as value_if_true and value_if_false arguments to construct more elaborate tests. (See Example 3 for a sample of nested IF functions.). Alternatively, to test many conditions, consider using the LOOKUP, VLOOKUP, or HLOOKUP function. (See Example 4 for a sample of the LOOKUP function.)
• When the value_if_true and value_if_false arguments are evaluated, IF returns the value returned by those statements.
• If any of the arguments to IF are arrays, every element of the array is evaluated when the IF statement is carried out.
• Microsoft Excel provides additional functions that can be used to analyze your data based on a condition. For example, to count the number of occurrences of a string of text or a number within a range of cells, use the COUNTIF and COUNTIFS worksheet functions. To calculate a sum based on a string of text or a number within a range, use the SUMIF and SUMIFS worksheet function.

Example 1

The example may be easier to understand if you copy it to a blank worksheet.

How to copy an example

1. Create a blank workbook or worksheet.
2. Select the example in the Help topic.

   Note Do not select the row or column headers.

   Selecting an example from Help

3. Press CTRL+C.
4. In the worksheet, select cell A1, and press CTRL+V.
5. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

Example 2

The example may be easier to understand if you copy it to a blank worksheet.

How to copy an example

1. Create a blank workbook or worksheet.
2. Select the example in the Help topic.

   Note Do not select the row or column headers.

   Selecting an example from Help

3. Press CTRL+C.
4. In the worksheet, select cell A1, and press CTRL+V.
5. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

Example 3

The example may be easier to understand if you copy it to a blank worksheet.

How to copy an example

1. Create a blank workbook or worksheet.
2. Select the example in the Help topic.

   Note Do not select the row or column headers.

   Selecting an example from Help

3. Press CTRL+C.
4. In the worksheet, select cell A1, and press CTRL+V.
5. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

In the preceding example, the second IF statement is also the value_if_false argument to the first IF statement. Similarly, the third IF statement is the value_if_false argument to the second IF statement. For example, if the first logical_test (Average>89) is TRUE, "A" is returned. If the first logical_test is FALSE, the second IF statement is evaluated, and so on.

The letter grades are assigned to numbers using the following key.

Example 4

In this example, the LOOKUP function is used instead of the IF function because there are thirteen conditions to test and you may find this easier to read and maintain.

The example may be easier to understand if you copy it to a blank worksheet.

How to copy an example

1. Create a blank workbook or worksheet.
2. Select the example in the Help topic.

   Note Do not select the row or column headers.

   Selecting an example from Help

3. Press CTRL+C.
4. In the worksheet, select cell A1, and press CTRL+V.
5. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

See also:

• Add numbers
• Calculate the average of a group of numbers
• Check if a cell contains text (case-insensitive)
• Check if a number is greater than or less than another number
• Count how often a value occurs
• Count unique values among duplicates
• Create conditional formulas
• Display or hide zero values
• Logical functions
• LOOKUP